[HiDARG-MEMBERS] Formal Committee Assignments and Staff Requests.

[Mike Williams]

I was wondering about maybe a online forum situation where a person could
post a question and get some answers/advice....for example, I'm trying to
figure out which ones, make/model, where is best place to get, etc for some
db9/25 dongles that will convert to USB so that I can use my older
controllers with my newer laptop for a digital station I'm trying to get up
again.
So far, it seems best just to send an email to someone that has a digital
station and hope they know answer... problem is that I don't hardly know of
any one running one
I hear that not not all dongles work as advertised and don't want to go
through the frustration of buying wrong ones that won't work right

de Mike KB7KLT

On Jan 13, 2019 3:41 PM, "Jeff Moore" <tnetcenter at gmail.com> wrote:

Committees are an important aspect of the day to day operations of HiDARG.
That said, there should probably be a distinction between permanent
"STANDING" committees that deal with on-going permanent ops such as the
repeater network (the Repeater Committee) or finances (the Financial
Committee) and temporary projects such as the Tower committee and the
Trailer committee.  Field Day is something we do every year - it should
have a permanent standing committee.  Major events such as the Deschutes
County Fair should have a Standing committee, whereas, other smaller events
such as the dog sled races or the horse endurance events can be tasked to a
single standing committee such as an Events Committee.  One off, on the fly
type events or projects, can be structured formally or informally as needed
but should not be formal standing committees.

The Standing committees should probably have the chair either elected by
the membership or appointment by the board.  Temporary committees can have
a less formal format.

One thing I firmly believe in is that Standing Committees should have at
least one board member on them - not necessarily as chair but as one the
committee members so that communication between the board and the committee
is enhanced.  For temporary committees, that can be waived as long as the
communication issue is not a problem.

With all that said, committees are one of the best vehicles for members to
get more involved in what HiDARG is doing and can provide a great stepping
stone as it were for a member to move into a leadership role with the group.

I do think that all committees should be required to do a more formal
reporting process than an occasional verbal update at meetings.  That will
hopefully minimize the case where a "temporary project" evolves into a 2 or
3-year longstanding event with little ongoing progress.  We currently have
several of those situations going on now.

As always, the board should retain control over the committees so that
areas of concern such as ineptitude or unusually slow progress can be
readily addressed with minimal personal friction.

The members of a committee need to be sensitive to their circumstances and
the circumstances of their members/chair and be willing to do what's best
for the group.  For example, I was recently chair of the Education
Committee.  When I was diagnosed with high blood pressure, I realized that
my activities as chair were likely contributing to my health situation, so
I stepped down to let someone else take over.  I'm glad I did that!  The
result has been an influx of new blood into the committee resulting in
significant progress on the education front that has greatly benefitted
HiDARG in a number of areas including increased membership.  The results
speak for themselves!

I encourage EVERY member of HiDARG to get involved on a committee - it's a
great way to get to know your fellow members, to share expertise that you
have, and to learn new skills that can benefit you down the road!

HiDARG is what we the members make of it!

7 3
Jeff Moore  --  KE7ACY


On Wed, Jan 9, 2019 at 10:03 AM Max Vaughan <maxv at horizonps.com> wrote:

> I sent this at almost a year ago…. some progress has been made, but it
> could use some revamping and rethinking.
>
> Keep in mind that we would like folks to think about what “Formal”
> committees we need and what ones we can do
>
> on the fly as different things come up.
>
> .>Max
>
>
>
>
>
> *From:* Max Vaughan [mailto:maxv at horizonps.com]
> *Sent:* Tuesday, February 27, 2018 11:16
> *To:* hidarg-members at hidarg.org
> *Subject:* Formal Committee Assignments and Staff Requests.
>
>
>
> Please note to new members and others:  If you do a reply, you will reply
> to all HiDARG members.
>
> You must do a reply, and replace the HiDARG email address with mine if you
> wish to only reply to me.
>
> maxv at horizonps.com
>
>
>
> HiDARG has a need (for some years now) to document and formalize our
> committee structure.
>
> With the “ham Elmer” project, spearheaded by Chris KI7OLR this has helped
> expose the
>
> need to document and to start formalizing our primary committees in HiDARG
> so
>
> that folks have some idea of where and how they can help and where their
> interest lies.
>
>
>
> We have some non-documented policies and some “loose” structure to how we
> manage and form our various committees and tasks.
>
> I am listing our current ones below, and I am sure I missed a few.
>
> This is my understanding of how our committee policy has more of less
> worked in the past.
>
> Legacy members may be aware or have heard other ideas or non-documented
> policy’s that have been implemented.
>
> It would be nice to have that info and direction to ensure we have
> flexibility and ensure things run smooth.
>
>
>
> The only real goal is to help divide the load for the various projects,
> commitments, and activities we
>
> may be engaged in from time to time, and get a sense of those members that
> can bring ideas to the rest
>
> of the members and help get things done.
>
>
>
> Committee:
>
> Helps organize and implement events, policies, procedures, help, etc
> pertaining to that committee role.
>
>
>
> *Committee Chair(s):*
>
> Team leader for the committee, helps organize the members, work
> assignments.
>
> Reports back to the board and members, current progress of the committee’s
> tasks.
>
> Can be at least one more member in the committee helping the chair with
> various tasks that may be required. IE Chair assistant.
>
> Bring any issues to the attention of the members and board that may need
> to be addressed.
>
>
>
> *Committee Members:*
>
> Those HiDARG members who have a particular stake in that committees area
> or an interest in
>
> helping out. Members can be part of and help out with as many committees
> as they feel comfortable with.
>
> This can be labor, research, evaluation, testing, maintenance, advise,
> technical expertise.
>
>
>
> *Board Overview:*
>
> Member of the board on that committee.
>
> Each committee must have a board member as part of its structure, and a
> backup member to help out if the other board
>
> member is not available. They can help field questions, report to other
> board members, request funds that the committee may
>
> need to accomplish their goals. This will ensure that the committee is
> operating under board approval and supervision.
>
>
>
> *Committee Structure:*
>
> HiDARG members be on and serve on one or more committees, and serve as
> chair on one or more committees.
>
> Members are only expected to help when and where they can, there is no
> “You have to show up here and do such and such”
>
> It is more like “We could use help from folks to show up here on etc, and
> do etc etc.”
>
> Some committees, may be formed to fill a need and be dissolved when that
> need is met.
>
>
>
> I am currently working on the details of our committees that need to be
> formalized.
>
> Below are the current sub details are our most current ones, some active,
> some not so much.
>
> There are others I may have missed.
>
> I will assign members to various rolls as I understand them in the current
> structure.
>
> We will have some further discussion at the March Thurs Night meeting here
> in only two days.
>
> Members wishing to opt-into or out of any committee role are free to do so.
>
>
>
> The other thing is that we DO NOT want to create a bureaucratic system
> where we become non-functional.
>
> This is only to lay out who has what responsibilities, so that both older
> and newer members
>
> have some direction when wanting to help out.
>
>
>
> HiDARG Committees:
>
> 1.       Repeater
>
> 2.       Bend Hospital Station
>
> 3.       Tower Project
>
> 4.       Trailer Project
>
> 5.       Education
>
> 6.       Testing
>
> 7.       HamWan
>
> 8.       ARES
>
> 9.       NETS
>
> 10.   Website / Email
>
> 11.   Field Day
>
> 12.   Elmer Coordination
>
> 13.   Event Support
>
> 14.   DC Fair
>
> 15.   Projects (A number of come and go things to do during the year.)
>
>
>
> If you have a particular interest and want to help out on any of these, or
> have
>
> ideas for some I may have overlooked. (very possible) let me know before
> 1pm Thursday March 1st.
>
> Or at the Thurs Meeting would be fine.
>
>
>
> ----------------------------------------------------------------
>
> 73
> Max Vaughan KF7MAX  Secretary
> High Desert Amateur Radio Group
> PO Box 723
> Bend, Oregon USA   97709
>
> www.hidarg.org
>
> maxv at horizonps.com       kf7max at arrl.net
> ----------------------------------------------------------------
>
>
> _______________________________________________
> HiDARG-Members mailing list
> HiDARG-Members at hidarg.org
> http://hidarg.org/mailman/listinfo/hidarg-members_hidarg.org
>
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